Now that you’re engaged, you are probably wondering when should you book your wedding vendors… By doing a quick Google search you will find many blog posts about booking this vendor at 12 months and those vendors at 8 months out, etc… These posts are a great starting point to help you when choosing your vendors. Great vendors book up quickly so the earlier you book your vendors the better. Below is less of when to book your vendors and more of the order you should choose your vendors.
1A) Wedding Planner – There are many types of wedding planners. Some wedding planners are full service and will take over from the start. Others are month of or day of wedding coordinators. If you are going to have a wedding planner, we recommend you meet with them first. They have planned many weddings before, so they can help you with choosing a venue, recommending other vendors, and will walk you through their process which should take a lot of pressure off of you!
1B) Choose Your Venue – This should be right up there with choosing a wedding planner. Your wedding date and Venue go hand in hand. Depending on the venue you want, and whether or not it is in high demand, there is a good chance you will have to be flexible with your date or be willing to shop around for another Venue if your top option is booked!
2) Sign up for WedTexts – If you’re like most couples, you will host other events before your wedding weekend, so go ahead and create your WedTexts account. It will simplify communicating with your guests for your engagement party, bridal shower, bachelor and bachelorette parties, reminding them to RSVP and all other wedding related events!
3) Photographer – By now, whether you know it or not, you have an idea of what type of wedding photography you like. From the magazines you have bought, pins you have pinned on Pinterest, or critiques of your friends’ wedding photos you have a preferred style. Now is the time to take a deep breath review what you have liked (and not liked) to figure out what your preferred style is. From there, find a wedding photographer that you mesh well with that is available on your wedding day!
4) Videographer – Videography has come a long way in a short amount of time. Wedding videos used to be shaky at home quality. The quality you would expect from VHS tapes. Nowadays videographers have taken their craft to a whole new level. Depending on your budget (and a videographer’s availability) you can get a high end production quality video of your special day from all angles, with voiceover, your favorite music and aerial footage from drones!
5) Décor and Event Design/Rentals – These types of companies usually include lighting, draping, tents, flowers, chairs, tables, basically anything that you envision to help make your dream wedding a reality. Most companies will be in charge of setting everything up and taking it down!
6) Floral Designer – Not using an event rental company? Or want to bring in someone who works with flowers for a living? Find a florist or floral designer that is available on your big day!
7) Food & Beverage – If your venue does not provide food and beverage for you, look into some options for local catering. Be sure they can accommodate your wedding size, and take into consideration any speciality options you may want to include (e.g. vegetarian, gluten free).
8) Entertainment – Decide on a DJ or a live band. Do your research! Bands are wonderful for keeping the energy up with your guests, while a DJ will be a better bet if you want to ensure your favorite songs (including the Top 40!) are played at your wedding. One additional tip! If you are getting married outside, look into noise level restrictions in the community surrounding your wedding venue. This may impact your decision when choosing your entertainment.
9) Invitations & Paper Goods – Once you know your style and colors, begin working on your paper information. There are many websites and local companies that can help you with your design and printing. Kelly found our print designs on Etsy. She worked with a designer to customize everything to our liking. Then we found a local printer that printed everything for us for about 1/3 of the cost!
10) Extras – Hire whatever other vendors you want or need. Day of coordinator, photo booth, transportation, etc.
There you have it! The typical order of vendors to choose for your wedding. If you have your mind made up on a particular vendor or venue, it is best to book them well in advance! Don’t wait until 6 months out because that is what a blog recommends. If you know you want a particular vendor a year out, go ahead and book them. There is nothing worse than getting your hopes up for one vendor or one venue just to have them booked for your wedding day, so don’t wait!
Also, don’t wait to create your FREE WedTexts account! Sign up today at www.wedtexts.com.