There are countless things to do when planning your wedding, and following up with invitees about the RSVP can be easily overlooked until it is time to give your caterer or venue the final numbers. To assist you with this process, below are 5 helpful tips to take into consideration when printing and mailing paper RSVPs.
1) Most caterers like to have the final guest count 2 weeks to 1 month out from your wedding. If you are printing RSVP cards, be sure to know your cutoff date so you can have it printed clearly on your beautiful cards. Consider giving yourself a week or two buffer for guests that do not promptly return the RSVPs. Be sure to mark both your buffer date and your actual date on your calendar so it does not sneak up on you.
2) Number the back of each RSVP and have a ledger that relates that number to one of your invitees. This way you will be sure who returned the RSVP when it arrives in the mail. You will be amazed at how many people return their RSVP without a name on it!
3) Double and triple check all printed material. Make sure the return address is correct, and that you put a stamp on the return envelope. It is very easy to overlook a typo, wrong street address, and stuff the envelopes before realizing you forgot to put the return stamp on the RSVP envelopes.
4) While collecting addresses, also collect phone numbers so you can make follow up phone calls and send text messages to guests that do not RSVP by your date.
5) Create an online survey to send to invitees who do not respond in time. Some invitees will not return the paper RSVP, but they will RSVP online via a survey. Create a survey on Google Forms or Survey Monkey to get last minute RSVPs completed. Make sure to capture peoples’ names in the survey so you know who has responded.
At our wedding, people were more likely to respond to the RSVP survey if we texted it to them. To save you time and energy, consider sending your invitees a WedTexts’ reminder with a link to your survey a few days before you need to finalize your guest list. You can schedule the message weeks in advance, giving you one less thing to worry about as your big day gets closer.
Congratulations from all of us here at WedTexts on your upcoming marriage.
Have any other tips or tricks for collecting RSVPs? We would love to hear from you…leave a comment below.